IARAN Privacy Policy

We will always treat your information with respect – taking care of your information is of the utmost importance to us.

This privacy policy sets out how we collect, use and store your personal information. It also states how and why we use data, how we store it and how you can amend individual personal preferences by unsubscribing to our emails so that we can no longer contact you.

Please read this policy carefully. By providing us with your personal information, such as your email address you consent to the collection and use of any information you provide in accordance with this statement. The terms of this policy may change as we make edits to the functionality of our website, so please do check it from time to time.

If you have any questions regarding this policy, please email us.

Who we are

The Inter-Agency Research and Analysis Network, (IARAN) is a professional hub of foresighters housed within the IARAN ltd. The responsibility of the IARAN website, and any personal data collected through it contractually lies with the IARAN ltd, a company (number 12231717) registered at 14b Walterton Road, London UK W93PN United Kingdom. 

IARAN ltd is a "data controller" for the purposes of the EU General Data Protection Regulation (GDPR).

WHY WE HOLD AND PROCESS SUPPORTERS' PERSONAL DATA 

GDPR provides the legal framework that defines how personal information can be used. IARAN ltd is fully committed to complying with the principles set out in GDPR and has a legal duty to protect any information we collect from you. In summary:

  • Your personal information is only used for the purpose for which we collect it

  • We will hold your personal information on our systems only for as long as is necessary for the relevant activity

  • Your personal information is only seen by those who need it to do their jobs

  • We will only disclose data when we have your consent, or where we are obliged to disclose personal data by law, or as expressly permitted under the GDPR (through contract; legal obligation, vital interests; public task; or legitimate interests)

  • We will keep your information up to date. Inaccurate or misleading data will be corrected as soon as possible

  • Your information will be protected from unauthorised or accidental disclosure and processed in an appropriate manner to maintain its integrity and confidentiality

  • We will provide you with a copy of your personal information on request (please see below for information on access rights and requests)

These principles apply whether we hold your information on paper or in electronic form.

HOW WE COLLECT INFORMATION

When using the term “personal data” in our Privacy Statement, we mean information that relates to you and allows us to identify you, either directly or in combination with other information that we may hold. Information is critical for us to carry out our vital work. It helps us to operate as efficiently as possible and to make sure our interactions with you are timely, relevant and tailored. To do this, we may collect information about you in the following ways:

  • When you interact with us directly, for example by making a service order, applying for our trainings, enquiring about our work, proposing a partnership, attending an event or signing up to newsletters

  • When you visit our website we may gather information such as what pages you visit or how long you spend reading that particular page. This data helps us to improve your online experiences, such as our choice of words and images that appear on the site

  • We may also receive information about you from third parties, for example from mailing list brokers and media companies.

We will only ever collect the information that we need, including data that will be useful to help improve our services. The information is either needed to fulfil your request or to enable us to provide you with a more personalised service. You don’t have to disclose any of this information to browse our sites.

WHO WE SHARE YOUR INFORMATION WITH

We will only use your information for the purposes for which it was obtained. We will not, under any circumstances, share or sell your personal data with any third party for their own marketing purposes, and you will not receive marketing from any other companies, charities or other organisations as a result of giving your details to us.

We may need to share your personal information with partners, suppliers or agents to allow them to perform services on our behalf or help us to understand more about our supporters.In such cases, information is only shared for the purpose of providing services on our behalf relating to communications, or agreements between yourself and IARAN ltd. Such processing is conducted under relevant Data Processing Agreements.

We may need to disclose your information if required to do so by law or as expressly permitted under applicable data protection legislation.

Our website may include links to websites run by other organisations. IARAN ltd is not responsible for the privacy practices of these other websites so you should read their privacy policies carefully before sharing any personal or financial data.

We have contracts in place with third party suppliers, partners and agents that we work with, and we require them to comply with the GDPR.

Some of the examples of organisations with which we may share your data include:

  • Our social media partners

  • Our marketing partners

  • Companies that help us to process transactions

  • Analysis and research partners

  • Database partners

STORING AND PROTECTING YOUR INFORMATION

We recognise the concerns that many people have about giving personal information online.

We place great importance on the security of all personally identifiable information associated with people of concern and supporters, as well as prospective, current and previous staff, consultants and volunteers. We have security measures in place to protect against the loss, misuse and alteration or destruction of personal data under our control. Information is stored by us electronically and we may also store information on paper files. We also use a secure server when you make a payment via our website.

However, no data transmission over the internet is 100% secure. As a result, whilst we cannot absolutely guarantee that loss, misuse or alteration of data will not occur while it is under our control, we use our best efforts to prevent this and protect your personal information.

If you request that we stop sending you marketing materials we will keep a record of your contact details and appropriate information to enable us to comply with your request not to be contacted by us.

PAYMENT CARD INFORMATION

IARAN ltd does not store any sensitive payment card data in our systems.

TRANSFER OF INFORMATION OUTSIDE OF THE EU

Sometimes we may need to use a service provider or partner outside the European Economic Area (EEA). This may include a country that does not have the same level of data protection as the UK. In these circumstances, we take all reasonable steps to ensure the safety and security of your information as set out in this Privacy Policy, including adhering to the EU-US privacy shield agreement.

YOUR RIGHTS

IARAN ltd supports the principle of “fair and transparent” processing of your personal information. We support your rights in relation to your personal information under the General Data Protection Regulation
You have a right to ask us to confirm whether we are processing information about you, and to request access to this information (‘right of access’). You can also use this form if you are requesting information on behalf of somebody else. We will ask you for proof of your identity before we can act upon your request. 

You may ask us, or we may ask you, to rectify information you or we think is inaccurate, and you may also ask us to remove information that is inaccurate or complete information which is incomplete (‘right to rectification’). If you inform us that your personal data is inaccurate, we will inform relevant third parties with whom we have shared your data so they may update their own records. If your personal details change, please help us to keep your information up to date by notifying us at the address below:

You have a right to object to IARAN ltd processing your personal information (‘right to object’) at any time where we rely on our legitimate interests for doing so.  

You have a right to obtain your personal data from us and reuse it for your own purposes, perhaps for another service, without hindering the usability of the data (‘right of portability’). This right does not apply where processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in us.

You have a right to seek the erasure of your data (often referred to as the ‘right to be forgotten’). You may wish to exercise this right for any reason, for example, where it is no longer necessary for us to continue holding or processing your personal data you may withdraw your consent. You should note that we are entitled to and reserve the right to retain your data for statistical purposes. This right is not absolute, as we may need to continue processing this information, for example, to comply with our legal obligations, or for reasons of public interest.

You have a right to ask us to restrict our processing of your information (‘right to restriction’) if:

  • You contest its accuracy and we need to verify whether it is accurate

  • The processing is unlawful and you ask us to restrict use of it instead of erasing it

  • We no longer need the information for the purpose of processing, but you need it to establish or defend legal claims

  • You have objected to processing of your information being necessary for the performance of a task carried out in the public interest, or for the purposes of our legitimate interests. The restriction would apply while we carry out a balancing act between your rights and our legitimate interests

  • You exercise your right to restrict processing; we would still need to process your information for the purpose of exercising or defending legal claims, protecting the rights of another person or for public interest reasons

If you would like to exercise any of your rights detailed above, please contact the Data Protection Officer at the address below.  We will act in accordance with your instructions as soon as reasonably possible and there will be no charge.

Eilidh Kennedy
The Data Protection Officer
IARAN ltd - 14b Walterton Road London UK W93PN - United Kingdom

You can email the Data Protection Officer here.

You also have a right to object to our processing your data for the purposes of marketing.  IARAN ltd always acts upon your choices around what type of communications you want to receive and how you want to receive them. You have a choice about whether you want to receive information about the professional hub’s work and service provider areas. 

If you have any concerns about our use of your data you may also report these to the Information Commissioner’s Office. You may do so by calling their helpline at 0303 123 1113.

COOKIE POLICY

The IARAN website uses cookies, tracking pixels and related technologies. Cookies are small data files that are served by our platform and stored on your device. Our site uses cookies dropped by us or third parties for a variety of purposes including to operate and personalise the website and to ensure you see content that is relevant to you. Cookies help us to provide you with a better experience by allowing us to understand what areas of the website are of interest to our visitors (e.g. via Google Analytics).
Most browsers will allow you to turn off cookies. Please note however, that turning off cookies will restrict your use of our website. 

TRADEMARKS AND COPYRIGHT

IARAN website contain material which is protected by copyright and/or other intellectual property rights. All copyright and intellectual property rights including the names, images and logos are owned by IARAN ltd unless otherwise stated. All rights are reserved.
You are responsible for complying with all applicable copyright laws. IARAN permit you to download and make copies of the information and content available on the IARAN website and you may use, print and share of so much of the site content as is it reasonable for non-profit purposes. All other uses are prohibited. Nothing in these terms shall be construed as conferring any right to use any trademark, logo, patent right or copyright of IARAN ltd.

CHANGES TO THIS POLICY

We may change the terms of this Privacy Policy on occasion, but will not reduce your rights under this Privacy Policy without your explicit consent. If we do so, we will post the changes here, so please check from time to time. We will also keep prior versions of this Privacy Policy in an archive. 

By continuing to use our website, it is considered that you have accepted such changes.

If you have any questions about this Policy, or how we use data please contact the Data Protection Officer at the above address.

Further information and advice about data protection is available from:

The Office of the Information Commissioner
Wycliffe House
Water Lane
Wilmslow
Cheshire SK9 5AF
Tel: +44 (0) 01625 545 745
Website: www.ico.org.uk

Last updated: sep 2024

The future awaits.